ERP integration services UK: every stage joined to the system you already run
Most companies do not need a new ERP. They need the one they have joined to the way they trade: the purchase order on one screen, goods booked in on a phone, the customer order keyed at the sales desk, the invoice typed again by accounts. FlyWei provides ERP integration services UK wide for companies that buy, hold and sell or hire goods. We join each stage to your ERP through its API, its database or a scheduled import, so the same fact is entered once and carried through every document. Start with the Chain Map: half a day on site, one written map.
Half a day on site, a written two page map, the one link to fix first and a fixed pilot quote. The fee is credited in full against the pilot.
The seven links an ERP integration joins up
An ERP already holds most of what a goods business needs. What it usually lacks is the join to the place where each fact is born: the bay, the van, the sales desk, the supplier's inbox. These are the seven links we connect, and what keyed once looks like at each one.
- 01 Purchasing
Purchase orders
Supplier offers become approved purchase orders in the ERP, with approval by role and value, never re-typed from an email
- 02 Goods in
Goods receipt
Receipt booked on a device at the bay against the purchase order, so stock and the supplier invoice both read from it
- 03 Stock
One stock record
One live quantity per product and location, read by the website, the sales desk and the picker from the same table
- 04 Allocation
Customer orders
Orders from the trade website, the phone or a customer's own PO land in the ERP once, at the customer's price tier
- 05 Goods out
Picking and delivery
Pick list, photo and signature captured on a device and written back to the order, no delivery note re-keyed
- 06 Invoices
Invoicing
The invoice raised from the delivery record and filed by customer, year and month without anyone touching it
- 07 Accounts
Accounts and VAT
Payments matched to invoices, supplier invoices matched to order and receipt, the VAT return built from the same ledger
Where an ERP is still fed by hand
These are the joins we map first. Each is a fact the ERP already holds, typed a second time by a second person into a second screen, and each is where a difference hides until a customer, a supplier or the accountant finds it.
Orders from the website
The online shop takes the order and someone keys it into the ERP the next morning, stock unchecked. We map the join so the web order lands in the ERP as it is placed, against live stock and the customer's own price list.
Goods in from the bay
The delivery note is ticked on paper at the bay and typed into stock at the end of the shift. We map the receipt as a single entry on a device, posted against the purchase order the moment the pallet lands.
Supplier invoices by email
The supplier's invoice arrives as a PDF and is keyed into accounts, then matched by eye to the order. We map the three records, order, receipt and invoice, so only a difference reaches a person.
The delivery note and the invoice
The driver's signed note comes back and the invoice is raised from it by hand, a day or a week later. We map the signature on a device to the order, so the invoice raises itself from the delivery record.
A second system for one job
A separate app, a spreadsheet or a portal holds the piece the ERP could not do, and the two are reconciled by hand each month. We map whether the ERP can hold it, or whether a small module inside the ERP replaces the second system.
Reports built in a spreadsheet
Stock, sales and margin are exported each week and rebuilt in a spreadsheet for the owner. We map the figures to the ERP's own reporting so the same numbers are read live, without the export.
On site we walk your chain with the people who do each of these, count every point, take a baseline from your own data and pick the one join to make first. Our delivered track record is in wholesale; every other sector follows the same method.
Three ways in, inside the ERP you already run
ERP integration does not mean replacing the system or bolting a platform beside it. We connect to the ERP you already run in one of three ways, chosen per link, and build the missing piece inside it where the ERP has no step for it.
- 01
API
Where the ERP exposes an interface, orders, receipts and documents are written in and read back as they happen.
- 02
Database
Where there is no interface for a step, we read and write the ERP's own tables under its rules, with an audit trail.
- 03
Scheduled import
Where a supplier or a customer can only send a file, it is picked up on a schedule, checked and posted, never re-typed.
- 04
Module
Where the ERP has no step at all, a supplier portal, a device app for the bay, we write the module inside the ERP rather than beside it.
Questions about ERP integration
What do ERP integration services include?
Joining the stages of your trade to the ERP you already run: purchase orders, goods receipt, stock, customer orders, picking and delivery, invoicing, and accounts. We connect each one by API, database or scheduled import, write small modules where the ERP has no step, and stay on to run it. The aim is one entry per fact.
Which ERP do you integrate with?
The one you already run, by method. We map it, the accounts package and whatever sits between them before touching anything. Our delivered work is on Odoo, where FlyWei builds and runs a full purchase to pay and order to cash chain for a wholesale group. Other systems follow the same three ways in: API, database, scheduled import.
Do we need to replace our ERP first?
Usually not. Replacement is only worth considering where the ERP cannot expose a step through an interface, its database or an import, and even then a small module inside it is normally cheaper than a new system. The Chain Map tells you which case you are in before you spend anything on software.
How is ERP integration different from business process automation?
They are the same work seen from two sides. Business process automation is the outcome: the same fact entered once and every later document built from it. ERP integration is how it is done: connecting the bay, the van, the sales desk and the supplier's inbox to the system that already holds the record. One engagement covers both.
Have you done this before?
Yes, in wholesale, where FlyWei built and runs the chain for a group of trading companies on one ERP: orders keyed once from a trade website or the phone, stock checked before picking, photo and signature at the drop, invoices and the VAT return from the same place. In other sectors we map your version by the same method.
Start with the Chain Map for your ERP
Half a day on site with the people who raise the orders, book the goods in and chase the invoices. You leave with a written map of every join your ERP is missing, a countersigned baseline and a fixed pilot quote. No fee is published; it is credited in full against the pilot.