Agricultural merchants business process automation
Agricultural merchants business process automation means bulk and bagged goods, weighbridge tickets, farm orders and seasonal purchase orders of a merchant run inside the ERP it already uses, with each weight and ticket keyed once from the store to the farm account. Bulk and bagged goods move by weight and ticket, demand is seasonal, and stock sits in several stores. FlyWei maps that chain in your ERP, from seasonal purchasing to farm accounts and terms, then joins the links up so the same fact is never typed twice. Start with the Chain Map: half a day on site, one written map.
Half a day on site, a written two page map, the one link to fix first and a fixed pilot quote. The fee is credited in full against the pilot.
Weighbridge ticket to invoice: we map it in your ERP
In a typical UK agricultural merchant the farm order goes in the day book, the weighbridge slip is written by hand and typed into the invoice a day later, and stock in the other two stores is a phone call. Demand is seasonal, so the busy weeks are when the re-keying piles up. A merchant with 15 to 150 staff runs the same seven links as any goods business, and each link is a place the same fact is typed twice.
Bulk and bagged goods move by weight and ticket, demand is seasonal, and stock sits in several stores. We map that chain in your ERP.
- 7
- links in the chain, from seasonal purchasing to farm accounts and terms
- Half a day
- on site for the Chain Map, with the people who run each link
- 2 pages
- the written map you leave with, plus a baseline from your own data
- 1
- link to fix first, with a fixed pilot quote credited in full against the pilot
The seven links, in agricultural merchants words
Every goods business runs the same seven links. Here is what each link is called in a typical UK agricultural merchant, and what keyed once looks like at each one. Our delivered track record is in wholesale; the agricultural merchants chain follows the same method, mapped in your own ERP.
| # | Stage | In your words | Typed once |
|---|---|---|---|
| 01 | Purchasing | Seasonal purchasing | Seasonal purchase orders raised once from live stock across every store and the forward orders on the book, approved by role |
| 02 | Goods in | Weighed or counted in | Bulk weighed in and bagged goods counted in against the purchase order, with the recorded weight kept on the receipt |
| 03 | Stock | Bulk, bagged and parts | One live quantity per product and store, bulk by weight and bagged goods and parts by count, visible before an order is promised |
| 04 | Allocation | Farm orders to the run | Phone and counter orders keyed once into the ERP, priced from the farm account's terms and planned onto the delivery run |
| 05 | Goods out | Delivery with weighbridge ticket | The weighbridge ticket or delivery ticket recorded on the driver's device and signed at the farm |
| 06 | Invoices | Invoices from tickets | Invoices raised from weighbridge slips and delivery tickets the same day, with the recorded weight carried through |
| 07 | Accounts | Farm accounts and terms | Supplier invoices for bulk products checked against recorded weights, and farm accounts chased from the ledger on their terms |
What we would automate first
These are the four joins we would map first in a typical UK agricultural merchant. Each one is the same fact, typed by a second person into a second screen, and each one is where a difference hides until the customer or the supplier finds it.
- 01
Weighbridge slips and delivery tickets turned into invoices the same day
- 02
Phone orders keyed once into the ERP, not into the day book first
- 03
Stock in every store visible before an order is promised
- 04
Supplier invoices for bulk products checked against recorded weights
Map, design, build, run
- 01
Map
The Chain Map. One engineer spends half a day on site walking purchasing, goods in, stock, goods out, invoicing and accounts as they run today, and marks every point where a person re-keys or chases. You get a written two page map, a baseline taken from your own data and countersigned by both sides, the one link to fix first and a fixed pilot quote. One fixed fee, credited in full against the pilot.
Book a Chain Map - 02
Design
We decide which steps your ERP handles, which need a module, and which need a connection. Written down and agreed before anything is coded.
- 03
Build and connect
Modules, portals, device apps and integrations built and tested in staging, then released through a controlled route with rollback.
- 04
Run
Our AI specialist engineers stay on: users, changes, faults, documentation and the next stage of automation, under an agreed work plan.
Questions agricultural merchants ask
What does agricultural merchants business process automation cover?
The seven links a merchant runs every day: seasonal purchasing, weighed or counted in, bulk, bagged and parts stock, farm orders to the run, delivery with weighbridge ticket, invoices from tickets, and farm accounts and terms. Each fact is entered once, on the order or at the weighbridge, and every later document is built from it inside the ERP you already run.
How does a weighbridge ticket become an invoice the same day?
The weight is recorded once, at the weighbridge or on the driver's device, against the farm order, and the ticket is signed at the farm on the same screen. The invoice is raised from that ticket the moment the delivery closes, with the recorded weight and the account's terms already on it, rather than typed from a slip the next day.
Can stock in every store be seen before an order is promised?
Yes. One live quantity per product and store is held in the ERP, bulk by weight and bagged goods and parts by count, and the counter reads it before the order is confirmed. Transfers between stores are recorded once and move both figures together, so the phone call to the other store goes away.
Can bulk supplier invoices be checked against recorded weights?
Yes, by method. The weight recorded at intake sits on the goods receipt against the purchase order. The supplier invoice is matched to the order and to that recorded weight before payment, and only a difference reaches a person. Nothing is paid for tonnage that was never weighed in.
Does this work with the ERP we already run?
Yes. We build inside the ERP through its API, its database or a scheduled import, rather than replacing it. Where the platform lacks a step, such as a weighbridge intake screen, a driver device app for tickets or a delivery run planner, we write the module. The Chain Map shows which case you are in.
Have you done this for an agricultural merchant before?
Our delivered track record is in wholesale, where the chain we built and run books goods in against the purchase order, takes orders against live stock and raises invoices from deliveries every day. In an agricultural merchant the chain follows the same method, relabelled as weights, tickets and farm accounts, inside the ERP you run. We map your version before we quote for any build.
Start with the Chain Map for your agricultural merchants business
Half a day on site with the people who raise the orders, book the goods in and chase the invoices. You leave with a written map, a countersigned baseline and a fixed pilot quote. No fee is published; it is credited in full against the pilot.
Reply within one business day.