Engineering and MRO stores business process automation
Engineering and MRO stores business process automation means every requisition, purchase order, parts receipt, issue to a works order and recharge in an engineering stores runs inside the ERP the company already uses, typed once, so the stores list matches the shelves. Engineers raise requisitions, parts go to works orders and assets, and the stores list must match the shelves. FlyWei maps that chain in your ERP, from requisition to purchase order through to costs against assets, then joins the links up so the same fact is never typed twice. Start with the Chain Map: half a day on site, one written map.
Half a day on site, a written two page map, the one link to fix first and a fixed pilot quote. The fee is credited in full against the pilot.
Requisition to purchase order: we map it in your ERP
In a typical UK engineering firm or maintenance stores an engineer emails a requisition, the buyer re-types it as a purchase order, the part is booked to a bin from the delivery note and issued to the job on a paper chit that is keyed in at the end of the week. The min and max levels are guesses because the issues are late. A stores with 15 to 150 staff runs the same seven links as any goods business, and each link is a place the same fact is typed twice.
Engineers raise requisitions, parts go to works orders and assets, and the stores list must match the shelves. We map that in your ERP.
- 7
- links in the chain, from requisition to po to costs against assets
- Half a day
- on site for the Chain Map, with the people who run each link
- 2 pages
- the written map you leave with, plus a baseline from your own data
- 1
- link to fix first, with a fixed pilot quote credited in full against the pilot
The seven links, in engineering and mro stores words
Every goods business runs the same seven links. Here is what each link is called in a typical UK engineering stores, and what keyed once looks like at each one. Our delivered track record is in wholesale; the engineering and mro stores chain follows the same method, mapped in your own ERP.
| # | Stage | In your words | Typed once |
|---|---|---|---|
| 01 | Purchasing | Requisition to PO | Requisitions raised on a screen, approved by value and role, and turned into purchase orders without re-keying |
| 02 | Goods in | Parts booked to bin | Parts booked in against the purchase order by scan and put to a bin, with the certificate attached to the receipt |
| 03 | Stock | Spares by min and max | One live quantity per part and bin, with min and max reorders raised from true issues rather than a stock take |
| 04 | Allocation | Reserved to works order | Parts reserved to the works order or asset from the job plan, so the stores knows what is spoken for |
| 05 | Goods out | Issued to the job | Parts issued by scan to a works order or cost centre, and repairable items tracked out to the vendor and back into stores |
| 06 | Invoices | Recharge or customer invoice | Recharges and customer invoices raised from the parts and labour on the works order, with the job reference carried through |
| 07 | Accounts | Costs against assets | Supplier invoices matched to the purchase order and receipt automatically, and costs posted against the asset or cost centre |
What we would automate first
These are the four joins we would map first in a typical UK engineering stores. Each one is the same fact, typed by a second person into a second screen, and each one is where a difference hides until the customer or the supplier finds it.
- 01
Requisitions approved by value and turned into purchase orders without re-keying
- 02
Parts issued by scan to a works order or cost centre, so min-max is right
- 03
Repairable items tracked out to the vendor and back into stores
- 04
Supplier invoices matched to the PO and receipt automatically
Map, design, build, run
- 01
Map
The Chain Map. One engineer spends half a day on site walking purchasing, goods in, stock, goods out, invoicing and accounts as they run today, and marks every point where a person re-keys or chases. You get a written two page map, a baseline taken from your own data and countersigned by both sides, the one link to fix first and a fixed pilot quote. One fixed fee, credited in full against the pilot.
Book a Chain Map - 02
Design
We decide which steps your ERP handles, which need a module, and which need a connection. Written down and agreed before anything is coded.
- 03
Build and connect
Modules, portals, device apps and integrations built and tested in staging, then released through a controlled route with rollback.
- 04
Run
Our AI specialist engineers stay on: users, changes, faults, documentation and the next stage of automation, under an agreed work plan.
Questions engineering and MRO stores ask
What does engineering and MRO stores business process automation cover?
The seven links a stores runs every day: requisition to purchase order, parts booked to bin, spares by min and max, reserved to works order, issued to the job, recharge or customer invoice, and costs against assets. Each fact is entered once, on the requisition or by scan at the counter, and every later document is built from it inside the ERP you already run.
How does a requisition become a purchase order without re-keying?
The engineer raises the requisition on a screen against the works order or asset, it is approved by value and role, and the approved lines become a purchase order to the supplier without the buyer typing anything again. The goods receipt later posts against the same order, which is what the three-way match needs.
How are parts issued to a works order by scan?
The part and the works order or cost centre are scanned at the stores counter at the moment of issue. Stock, the job cost and the min and max calculation move together, so the reorder point is right and the paper chit keyed in at the end of the week goes away.
Can repairable items be tracked out to the vendor and back?
Yes, by method. A repairable item is issued out to the repair vendor on its own record, with the purchase order for the repair raised from it, and booked back into stores against the same record when it returns. The stores list shows where it is at every step rather than losing it for a month.
Does this work with the ERP we already run?
Yes. We build inside the ERP through its API, its database or a scheduled import, rather than replacing it. Where the platform lacks a step, such as a requisition screen, issue by scan or a repairable item route, we write the module. The Chain Map shows which case you are in.
Have you done this for an engineering stores before?
Our delivered track record is in wholesale, where the purchase to pay chain we built and run matches supplier invoices to orders and receipts every day. In an engineering or MRO stores the chain follows the same method, relabelled as requisitions, bins and works orders, inside the ERP you run. We map your version before we quote for any build.
Start with the Chain Map for your engineering and mro stores business
Half a day on site with the people who raise the orders, book the goods in and chase the invoices. You leave with a written map, a countersigned baseline and a fixed pilot quote. No fee is published; it is credited in full against the pilot.
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